NexcubatorFeatures · nex-track
Timesheet software that drafts the week and bills it the same day
nex-track is the timesheet software in Nexcubator: time tracking and invoicing on the same records as your jobs, people and customers. It drafts each person’s week from their own diary, tasks and meetings; once they submit and a manager approves, the hours are on the job and the invoice is ready that day. Nothing is logged behind anybody’s back.
Being built nex-track is being built now, and early-access customers are shaping it. Join to get it first.
Four ways to book time, one review
Pick whichever suits the week. Every way in ends as a draft that a person reviews and submits.
1 · Let it draft the week
From the tasks you moved, your diary and the meetings you attended. Reviewing it takes minutes.
2 · Say it beforehand
Say what you are on this week, and the time is drafted ahead. Correct it if the week changed.
3 · Start a timer on the task
One press from the task. It checks back, so a forgotten timer never books an afternoon.
4 · Log it by hand
One line for the site visit, the call or the drive: work that never touched a keyboard.
What nex-track timesheet software covers
Hours are usually written on a Friday from memory, approved days later and rebuilt into a bill from an export, eleven days after the work. nex-track takes the waiting out, because the timesheet, the job, the rate and the invoice are one set of records.
- Timesheets that draft themselves from your diary, tasks and meetings.
- Approvals written as sentences, with the bill each week is holding up.
- Job costs and margin that update the moment hours are approved.
- Invoices prepared from approved hours and costs only.
- Time and materials, fixed price and retainers on one screen.
- Time tracking without surveillance: no screenshots, no keystrokes.
Timesheets that draft themselves, without surveillance
Most time tracking watches people. nex-track reads your own diary, your own tasks and the meetings you attended, and nothing else: never messages, email, documents or anybody else’s activity. Each drafted line says how sure it is: certain, worth a glance, or a guess. Gaps stay gaps; the rest of the day is not invented.
Nothing is ever logged automatically. A person’s submit is the only moment anything is recorded.
Correct it once, and it learns a rule you can read
Mark a wrong line and say why: “Meetings under 15 minutes are not work for me.” The reason becomes a rule in your words, in a list you can read, with a delete button beside it.
Locked once submitted
After submission, a correction is a new entry pointing at the old one, so you can always see who changed a number and what it said before.
Timesheet approvals written as sentences
A week that needs attention reaches the manager with a sentence, not a red icon: “12 hours over contracted” or “14 hours on a goal that was closed as missed”. Approving is one click. Returning a week needs a reason, which stays on the week. The screen shows facts about work, never judgements about people.
Each waiting week shows the bill it is holding up, and the AI assistant asks the people who can clear it, not everyone.
Because tasks in nex-orbit are tied to goals in nex-okl, a quarterly view also puts estimate beside actual for every goal.
Time tracking and invoicing on the same day
The moment a manager approves a week in nex-track, the hours are on the job at the right rate. The job shows estimate beside actual, labour and other costs, what is billable now and the margin.
Invoices from approved hours only
An invoice is built from approved hours and costs, including extra work agreed along the way. Anything unapproved is shown and held back. nex-track prepares the invoice, your accounting package numbers it, sends it and tracks payment, and every line is billed exactly once.
Three billing modes, and costs on the same path
Time and materials bills the hours. Fixed price bills the agreement and still records the hours, because that is where margin is won or lost. A retainer shows what is left all month. Materials, travel and subcontractors are approved like hours.
Rates stay private
Labour cost is shown as a total. The cost rate behind it is never displayed or exported.
nex-track compared with standalone timesheet software
A standalone tool records hours. The delay is in what happens next.
| What you need | A standalone tool | Nexcubator |
|---|---|---|
| Getting hours in | Typed on a Friday from memory, or captured by monitoring | Drafted from your diary, tasks and meetings; you submit |
| Approval | An email or an icon, with no sign of what it holds up | A sentence, with the bill it is holding up |
| Job cost | Priced in a spreadsheet at month end | On the job at the right rate when approved |
| Raising the invoice | Rebuilt from an export, often days later | Ready the same day, approved lines only |
| Extra work agreed | Remembered, or left off the bill | Added to the job when agreed |
| Rate changes | Updated in each tool separately | Changed once, right everywhere |
How nex-track works with the other nex apps
Hours are drafted from the rest of Nexcubator and flow back into it, with no integrations. Follow one week in how it works, or read What Is Nexcubator?
nex-orbit: the job and its budget
Approved hours land on the job, so budget against actual stays current.
nex-meet: meetings and agreed work
Meetings you attended are drafted as time.
nex-cal: your diary
Your diary becomes drafted lines to confirm.
nex-okl: effort against goals
Hours sit beside each goal’s estimate.
nex-crm: what the work earned
Invoices and margin sit on the customer, ready for renewal.
nex-genie: the AI assistant
It chases the timesheet holding up a bill.
Timesheet software FAQs
What is nex-track timesheet software?
nex-track is the time, costs and billing app in Nexcubator. It drafts each person’s timesheet from their diary, tasks and meetings, routes it for approval, puts approved hours on the job at the right rate and prepares the invoice from approved hours and costs the same day.
Who is nex-track for?
It is designed for organisations that bill for time or need to know what their work costs, and for the leaders who want margin visible while a job is running and invoices out the day the work is approved, rather than eleven days later.
How is it different from standalone time tracking and invoicing tools?
Standalone tools keep hours, rates and invoices in separate places joined by exports or integrations. In nex-track they are one set of records, so an approved hour is already a job cost and an invoice line, at the one rate that exists, with nothing rebuilt by hand.
Does nex-track monitor my screen or activity?
No. It takes no screenshots, reads no keystrokes and does not watch which apps you use. It drafts from your own diary, your own tasks and the meetings you attended, and never reads messages, email, documents or anyone else’s activity. Nothing counts until you submit it.
Can we bring in our existing jobs, rates and customers?
Yes. nex-calibrate brings existing data in whatever format you have it, with no fixed import template. Approval rules and who sees what are then configured in the app or typed in plain English, with no re-import, no redeployment and no developer.
Is nex-track available now, and where is our data kept?
nex-track is being built, and early-access customers are shaping it now. You can start with a nex app that is ready and add nex-track as it arrives. Nexcubator is hosted in the EU by default, or in the region you prefer. See pricing and privacy in the apps.
Bill the work the day it is approved
Tell us how your hours get from the work to the invoice today.
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