NexcubatorFeatures · nex-cal
Online booking and appointment scheduling that turns each booking into work
nex-cal gives you online booking pages where customers, candidates or colleagues pick a time you are actually free, with confirmations, calendar invitations, reminders and a video link handled for you. Because it runs on the same records as the rest of Nexcubator, a booking is not a diary entry somebody then has to act on. It is already on the customer and the work.
In early access Early-access customers take bookings through nex-cal today and are shaping what comes next.
What nex-cal online booking covers
Finding a time by email takes six messages and, now and then, a double booking. nex-cal replaces that exchange with a page: they see when you are free and pick a time. That is the whole conversation. It covers:
- A booking page for each person who takes bookings, drawn from their own working hours.
- A month calendar showing the days with open times, and the times shown in the visitor's own time zone.
- An email confirmation with a calendar invitation, for the visitor and for you.
- A nex-meet video link created automatically with every booking.
- Reminders, and a cancellation link that works without an account.
- A privacy notice on the booking page, and no cookies or tracking for the people who book.
Booking pages built on real availability
A booking page is only as good as the free time it offers.
Availability that is actually true
nex-cal starts from your working hours, takes out the days you block, such as a holiday week, and never offers a time that is already booked. Days with open times stand out on the calendar; the rest are greyed and cannot be picked.
Times in the visitor's own clock
The page shows each time in the time zone the visitor's browser reports, so Peter booking from another country sees his own morning, not yours.
Just enough to make the booking
The visitor gives their name, email address, a subject for the meeting and, if they want, a note. The subject names the invitation, the reminders and the meeting room.
Set up in a sentence
Bookings, calendars and reminders can be set up by telling nex-genie what you want in plain English. As everywhere in Nexcubator, the assistant drafts and a person decides.
Confirmations, reminders and calendar invitations, handled
Once a time is picked, nex-cal does the follow-through.
Confirmation and calendar invitation
The visitor receives a confirmation with a calendar invitation. You get your own calendar entry for the same booking, and your link opens the meeting inside Nexcubator where you are already signed in.
The video link, created automatically
Every booking gets its meeting room in nex-meet, with the joining link in the confirmation. Nobody creates a meeting in another app and pastes the link across.
Reminders you can check
Reminders go out through nex-remind, which records whether each attempt was delivered. A failure is visible and can be retried rather than disappearing, and cancelling a booking cancels its reminders.
Cancel without an account
The confirmation carries a cancellation link, so somebody with no account can cancel in one click and the time opens up again. If they need a different time, they pick one from the same page.
Appointment scheduling software for teams: the booking becomes the work
In most organisations a booking lives in one person's calendar, and the rest of the team finds out on the day. Afterwards someone types the outcome into two other apps, or forgets to.
In Nexcubator the booking sits on the customer's record in nex-crm, next to everything else they have done with you, so everyone who needs it already has it. It can become the work itself: a visit, a task in nex-orbit, or a support ticket in nex-help.
A booking page with no cookies and no tracking
The public page asks for no sign-in and shows no cookie banner, because there are no cookies to consent to. There is no advertising identifier and nothing that follows a visitor to another site. The page carries a privacy notice explaining what happens to their details. A visitor's details are kept for 90 days after the meeting and the cancellation link for 120 days, then the database deletes them. The full list is on privacy in the apps.
Online booking compared with a standalone booking tool
A standalone booking tool fills your diary. nex-cal fills it and puts the booking where the work happens.
| What you need | A standalone tool | Nexcubator |
|---|---|---|
| Showing when you are free | A calendar someone keeps up to date | Working hours, blocked days and existing bookings |
| A video link | Often a separate video app to connect | A nex-meet room created with each booking |
| Reminders | Varies by tool | Every attempt recorded; failures visible and retried |
| After the booking | Copied into the CRM and the project tool by hand | Already on the customer record and the work |
| Visitor privacy | Depends on the tool's cookies and trackers | No cookies, no tracking, a privacy notice, fixed retention |
| Setting it up | Settings screens in one more app | In the app, or described in plain English to nex-genie |
How nex-cal works with the other nex apps
Start with bookings alone; each nex app picks up the booking as you add it. See what Nexcubator is for the whole picture.
nex-meet: the video call
Each booking gets its own meeting room and joining link.
nex-crm: the customer record
The booking sits on the customer, beside their deals, meetings and tickets.
nex-orbit: the work
A booked visit or piece of work becomes a task with an owner, tied to a goal.
nex-help: support requests
A support request that needs a call is booked in nex-cal, on the same record as the ticket.
nex-genie: set up in a sentence
Describe the booking page or reminder you want; the assistant drafts it for you to approve.
Online booking FAQs
What is nex-cal?
nex-cal is the scheduling and online booking app in Nexcubator. It publishes booking pages drawn from your working hours, sends confirmations, calendar invitations and reminders, and creates a nex-meet video link for each booking. Because it runs on the same records as the other nex apps, a booking lands on the customer and the work.
Who is this online booking software for?
Any organisation that books time with people outside it: customer calls, site visits, consultations, interviews or support calls. It suits operations leaders who want bookings to reach the rest of the business without anyone copying them, and teams tired of finding out about a meeting on the day.
How is it different from a standalone appointment scheduling tool?
A standalone tool keeps its own copy of the booking, so somebody has to move it into the CRM and the project tool. In Nexcubator the booking is already on the customer record and can become a task or a ticket, and the video room is created in nex-meet. There is no integration to maintain.
Do people need an account to book, and are they tracked?
No account is needed to book or to cancel. The booking page sets no cookies, shows no cookie banner and has no advertising identifier or anything that follows a visitor to another site. It carries a privacy notice, and details are deleted 90 days after the meeting. See privacy in the apps.
Can visitors change or cancel a booking?
Yes. Every confirmation carries a cancellation link that works without an account, and cancelling frees the time and stops the reminders. A visitor who needs a different time picks a new one from the same booking page, which always shows what is free now.
Stop finding a time by email
Tell us how bookings reach your team today, and we will show you where they would land.
Request early access