NexcubatorFeatures · nex-hrm
HR software that runs on the same records as the rest of your business
nex-hrm is the HR software inside Nexcubator: employee records, onboarding, leave, performance appraisal, feedback and offboarding, with every person written down once. Pay, projects, timesheets and the org chart all read that one entry, so there is nothing to sync.
Being built Early-access customers are shaping nex-hrm now. Join to get it first.
What HR software covers in Nexcubator
Every business keeps the same facts about each person: pay, work, what they hold, what they have signed, leave taken and left. In a suite of separate apps those facts live in several places. In nex-hrm they live once, on the set of records every nex app reads. Integrated, not connected: no sync jobs, because there is no second copy.
- Employee records: one entry per person, with a restricted private folder
- Hiring and onboarding: accept the offer and the rest follows
- Leave management: taken, remaining and approved by rules you can read
- Performance appraisal and feedback, drawn from the work itself
- Offboarding: one switch when someone leaves
Employee records: one entry per person
At the centre of nex-hrm is a single employee record. Hours, jobs, costs, bills, reviews and the laptop they hold all point back to it. Change an hourly rate once and every job cost, bill and forecast that uses it is already right.
A private folder for what is sensitive
Contract, ID, right to work, certificates and past reviews are kept once, and only the right people can open them. Who sees what, including pay, is set in nex-org, and every change is recorded in one audit history.
Your fields, not a vendor's template
An HRIS usually gives you a fixed record. Here a business user types "Add a Cost centre field to People" and it is live, with no re-import and no developer. Existing spreadsheets come in as they are through nex-calibrate.
Onboarding and offboarding without the checklist chase
Usually a new starter's name is typed into four systems, and three spell it differently. In nex-hrm you hire once and the rest follows.
Hire once
Accept the offer and the person exists: laptop ordered, first day booked, folder created, advert closed. Nobody types their name again. With nex-okl, they also inherit the company's learnings, not just its procedures.
One switch when they leave
Access ends everywhere at once, and the asset register tells you what they still hold. No list to remember, because the system keeps it. Where their reports go and which work loses its owner can be checked before the change goes live.
Leave management on the same record
Leave taken and remaining sits on the person's record in nex-hrm, next to the skills and availability used to plan next month.
Approval rules are written in plain English, such as "Leave is approved by the head of the service", and nex-org shows whose queue a leave request lands in, and which rule sent it there, before the rule is live.
Performance appraisal software that starts from the work
Most appraisals are written once a year, from memory. In nex-hrm performance appraisal draws on the same records as the work, so it never starts from a blank form.
- Goals come from nex-okl, so a review looks at what the person was actually asked to achieve.
- The work comes from nex-orbit and nex-track: the projects, tasks and hours that went into those goals.
- The self-assessment is the employee's own, in their words, alongside their manager's.
- The AI assistant drafts a summary from all of it for the manager to edit. It does not score anyone, and a person always decides.
Continuous feedback from managers and colleagues
Feedback can be given at any time, by a manager or a colleague, and is kept on the person's record rather than lost in an inbox: the breadth of 360 feedback without waiting for an annual round. Who sees an appraisal, who takes part and how often it runs are configured in nex-org.
Evidence, not monitoring
There is no screen capture, no keystroke logging and no reading of private messages. Appraisal is built on the work people record, not on monitoring them.
From appraisal to growth plan
An appraisal looks back. Through the OKL framework in nex-okl, each person's record of work suggests areas to improve, skills to develop, roles they could move into and a growth path. Suggestions are private to the employee first. Each agreed step becomes an objective the next appraisal can see.
HR software compared with a standalone HR tool
The cost of a standalone HR tool is in the handovers.
| What you need | A standalone tool | Nexcubator |
|---|---|---|
| Employee records | A copy of each person, synced to pay, projects and billing | One entry every nex app reads |
| Onboarding | A checklist someone works through app by app | Accept the offer and the rest follows |
| Offboarding | Remembering every system they were added to | One switch, and a list of what they still hold |
| Performance appraisal | A form filled in from memory | Goals, work, feedback and self-assessment in one place |
| A pay rate change | Job costs use a stale copy for months | Costs, bills and forecasts are right when you save |
| A new field or approval rule | A vendor request or a developer ticket | Typed in plain English, tested first, live the same day |
How nex-hrm works with the other nex apps
Each app hands off to the next on the same records; see how it works.
nex-org: structure and access
Reporting lines, approvers and who sees pay, tested before they go live.
nex-calibrate: your existing data
The HR spreadsheet and payroll export, as they are.
nex-okl: goals and growth
Objectives feed the appraisal, and each person's growth plan becomes objectives of its own.
nex-track: hours and costs
The hourly rate on the record is the one job costs and invoices use.
nex-orbit: projects and tasks
The work done, tied to goals, is the appraisal's evidence.
nex-genie: the AI assistant
Drafts appraisal summaries. A person approves every change.
HR software FAQs
What is nex-hrm?
nex-hrm is the HR software in Nexcubator. It covers employee records, hiring and onboarding, leave, performance appraisal and feedback, and offboarding. Each person is written down once, and pay, projects, timesheets, billing and the org chart all read that entry, so nothing is synced or re-typed.
Who is this HR software for?
It is for HR, operations and business leaders who want people data on the same records as the work, not in a separate HR system joined on by integrations. It suits organisations that want to configure their own fields, structure and approval rules without a developer.
How is it different from a standalone HRIS?
A standalone HRIS keeps its own copy of each employee and relies on integrations. In Nexcubator there is one copy, so a change to a pay rate, manager or access rule is already true everywhere. Fields and rules are configured in the app, not coded.
How does performance appraisal work in nex-hrm?
An appraisal starts from evidence: goals from nex-okl, the work recorded in nex-orbit and nex-track, feedback given during the year by managers and colleagues, and the employee's own self-assessment. The AI assistant drafts a summary for the manager to edit. It never scores anyone, and there is no monitoring of screens, keystrokes or private messages.
Can we bring in our existing employee data?
Yes. nex-calibrate takes the files you already have, such as an HR spreadsheet or a payroll export, in whatever format they are in, with no fixed import template. Anything new can become a field on the record, or be left out.
Is nex-hrm available now, and where is data hosted?
nex-hrm is being built, and early-access customers are shaping it now. Data is hosted in the EU by default, or in the region you prefer. You decide who sees what, and every change is recorded in one audit history. See keeping your information safe and pricing for the current picture.
Put your people on one set of records
Tell us how you run HR today and we will show you where nex-hrm fits first.
Request early access