NexcubatorFeatures · nex-org
Org chart software that tests every change before it goes live
nex-org is org chart software for designing your organisation structure: reporting lines, roles, approval workflows and who sees what. Every change is tried against real situations first and can be rolled back in one click. Because it runs on the same records as the rest of Nexcubator, a new reporting line is already true in leave, timesheets and pay.
Being built nex-org is being built into Nexcubator's administration now, and early-access customers are shaping it. Join to get it first.
What this org chart software covers
Most org chart tools draw a picture and stop there. In nex-org the picture is the setting: every screen, list and approval in Nexcubator reads your structure. Your own team sets up and changes:
- Reporting lines. Who reports to whom at every level, and who covers when someone is away.
- Your building blocks. Positions, job profiles, departments, disciplines, sites and cost centres, combined the way you actually work.
- Duties on top of a job. Roles such as safeguarding lead, keyholder or first aider.
- Approval workflows. Who approves leave, timesheets and expenses, and above what amount, written as rules you can read back.
- Role-based access control. What each role can see, down to who can see pay.
- Your own words. "Position" can become "Post" and "Department" can become "Service".
Organisational design that fits how you are organised
In a hospital a post can be shared and sits in a service; in a retailer a role belongs to a site. Most business software hard-codes one combination, so you bend the organisation or start an IT project. nex-org lets you choose.
Start from a pattern, or from nothing
Ready-made patterns cover small teams, professional services, healthcare and care, shops and sites, and the public sector. Pick the nearest and change what does not fit, or start from nothing but people and switch on only what you use.
See your organisation structure as a picture
nex-org draws your structure as a diagram: a person fills a position, a position sits in a department, each line marked one or many. Nothing you draw becomes a database change for IT, which is why every change is safe to try and can be undone.
Test before go-live: run real situations against the new structure
nex-org runs your to-be structure against the situations you actually have, next to how things work today. Somebody leaves: where do their reports go, and whose work is left without an owner? A leave request comes in: whose queue does it land in, and which rule sent it there? Who can see pay: every person whose access would change, by name. Next month: capacity grouped the new way, with open posts shown as gaps.
Say anything over €5,000 now needs finance too. nex-org traces an €18,600 bill through the new approval chain, confirms every step has somebody who can act, warns if more people would see salaries, and stops structures that must never exist: a chart that loops back on itself, people left without a manager, nobody able to open the pay run, or somebody approving their own work.
A sign-off report before UAT
Each simulation produces a plain-English report: the chart before and after, every approval that moves, every change to who sees what. Test on your own people, brought in through data onboarding, as often as you like. You still run UAT, but it confirms instead of discovers.
Change reporting lines and approvals in plain English
After go-live, an administrator tells nex-genie, the AI assistant, the change the way it was said in the meeting: "John and Adam report to Sarah." "Area managers can see timesheets for their own region only." nex-genie turns the sentence into a plan in plain words and nothing happens until a person approves it. Then the chart, approvals, forms and access change together, with no re-import and no developer. Approvals already halfway through keep the old rule.
If "Emma reports to Peter" would loop the chart, it is stopped with the reason. And one click puts every reporting line, job title and permission back exactly as it was. Going back is saved too, so you can go forward again.
Restructuring: agree the process first
Moving people and teams is yours at any time. Changing the shape, such as moving from people to positions, changes who is accountable for what. So you agree it internally, test it in nex-org, export your records, and our implementation team runs the migration with you.
Org chart software compared with a standalone tool
A separate tool draws the structure. nex-org is the structure the business runs on.
| What you need | A standalone tool | Nexcubator |
|---|---|---|
| An up-to-date org chart | A diagram redrawn by hand | The chart is the setting every nex app reads |
| Reporting lines in leave and timesheets | Synced or re-keyed into each app | Already true everywhere once a change is applied |
| Approval workflows | Set up separately in every app | One set of rules you can read back in plain words |
| Role-based access control | Permissions managed app by app | One access model, down to who can see pay |
| Trying a restructure | Problems found in UAT or the first week live | Real situations run first, with a sign-off report |
| Making and undoing a change | Settings screens, tickets, manual rebuilds | A sentence, approved by a person, undone in one click |
How nex-org works with the other nex apps
Every nex app reads this structure. See how Nexcubator works.
nex-genie: changes in a sentence
Type the change; nex-genie shows it as a plan and a person approves it before anything moves.
nex-hrm: people and leave
People fill the positions set here, and leave requests land where your rules say.
nex-calibrate: your data in
Your people, managers and sites arrive from any format, ready to test against the new structure.
nex-okl: growth paths
Job profiles here list the skills each role needs, which growth plans compare with real work.
Org chart software FAQs
What is nex-org, and how is it different from ordinary org chart software?
nex-org is Nexcubator's app for organisational design: reporting lines, roles, approval workflows and who sees what. Ordinary org chart software draws a picture. In nex-org the picture is the setting every approval reads, and every change is tested against real situations first and reversible afterwards.
Who is nex-org for?
HR and operations leaders who own the structure, the implementation team setting up Nexcubator, and administrators after go-live. It suits any organisation that does not fit a fixed template, from a small team to healthcare and the public sector, because you choose the building blocks and their names.
How is it different from managing structure in separate apps?
With a suite of separate apps, a new reporting line is re-entered or synced into each one, and each keeps its own permissions. In Nexcubator there is one structure on one set of records, so a change made in nex-org is already true in leave, timesheets and access, with nothing to sync.
Can we test our real organisation, not a demo company?
Yes. Before go-live you can import a spreadsheet of your people, managers and titles, or bring data in any format through nex-calibrate, and run your own situations against the new structure as often as you like. If no pattern fits, the implementation team helps with the mapping the first time.
Can the AI assistant change our structure on its own?
No. nex-genie turns a plain-English sentence into a plan written in plain words. Nothing changes until a person approves it, changes that would break the structure, such as a reporting loop, are blocked with the reason, and every change can be rolled back in one click.
Is nex-org available now, and where is data hosted?
nex-org is being built into Nexcubator's administration now, alongside the people and time apps that read it, and early-access customers are shaping it. Nexcubator is hosted in the EU by default, or in the region you prefer, and every change is recorded in one audit history.