Nexcubator

Features · Voice Assistant

Just say it. It sets itself up.

Say it out loud or type it — either way, Nexcubator does it. No settings screens to learn, no spreadsheet to prepare, and nobody waiting on a developer.

“Everyone in delivery now reports to the delivery manager.”

“Anything over five thousand needs finance to approve it too.”

“Put Tuesday afternoons on my booking page.”

“Who is free the week after next?”

It shows you what it is about to do, lets you try it on a real example first, and waits for you to say yes.

What it can set up for you

Teams, reporting lines and who approves what.

This is the part most systems make painful — buried in settings only the supplier understands, so every change becomes a support ticket and two weeks of waiting. Here you describe it, watch it try itself out, and turn it on when you are happy.

Describe just say it Simulate try it before it is real Review see exactly what changes Apply when you are happy Changed your mind? Go back to how it was before, in one click.
You type this
Everyone in the delivery team now reports to the delivery manager. Anything over €5,000 needs finance to sign it off as well as the project lead. All work for our biggest customer is approved by the account director.

That's it. No spreadsheet to prepare. No settings screen to learn. No support ticket, and nobody waiting on our developers.

It tries it out on something real, before anything changes
Test: a bill for €18,600 to your biggest customer
1Delivery managertheir new manager
→
2Financebecause it is over €5,000
→
3Account directorlooks after that customer
→
✓Approved3 people, all reachable
  • Nobody ends up reporting to themselves.
  • Every approval has somebody who can actually do it.
  • Nobody approves their own work.
  • Two people would now be able to see salaries. Did you mean that?
Exactly what will change
  • The delivery manager becomes manager for 6 people
  • Six people now report to the delivery manager instead of the operations director
  • Anything over €5,000 now needs finance to sign it off too
  • Approvals for your biggest customer go to the account director
  • The old rule — project lead approves on their own — stops applying
6people affected
4approvals half-done
2rules changed
0spreadsheets to reload

The four approvals already halfway through keep the old rule, so nothing gets stuck in the middle of the change.

Turned on · today 14:32 · by an administrator
Every change is saved, so you can always go back
v7Delivery team changetoday 14:32now
v6€5,000 finance rule12 AugGo back
v5Summer structure3 JulGo back
v4New customer added19 JunGo back

Going back takes effect straight away. Who can see what, who approves what, and the numbers that depend on them all return to how they were. And going back is itself saved, so you can go forward again if you change your mind.

Your own team does all of this
  • Departments and teams — and what you call them
  • Who reports to whom, and who covers when someone's away
  • Job roles, and what each role is allowed to see
  • Who approves what, and above what amount
  • Which parts of the system you switch on, and when
  • Your own names for stages and statuses

No charge. No ticket. No waiting. Change it as often as the company changes.

You only need our developers for things like this
  • A calculation that's genuinely unique to your trade or your contract
  • Connecting to a system nobody else in the world uses
  • A government form that only applies where you are
  • A screen that has to work a particular way for a particular reason

That's proper development work, priced as proper development work — and it's a small part of setting up, because it's a small part of the job.

Where the money goes when you set up a new system
SETTING UP A NORMAL SYSTEM 40% 22% 20% 18% Workshops to work out what you want Setting up teams, roles and approvals Loading your data, and reloading it each time it changes Special work, only for you You are billed for every hour of this, before anyone even logs in. SETTING UP NEXCUBATOR 82% 18% Your own team does this — same day, no charge Special work, only if you want it You only pay for the special work. Nothing else.
These proportions are for illustration — but the shape is the point. Most of what you get billed for is setting things up that somebody in your own team could have done, if the software had let them.
Your company changes more often than any software company releases updates. People join, leave, get promoted, cover for each other, split into teams — sometimes all in the same week. If every one of those needs a support ticket, the system is permanently out of date, and everyone quietly goes back to using a spreadsheet. Which is how you ended up with twelve apps in the first place.